Questions to ask wedding planners & coordinators
Discuss the level of support you need, communication, supplier coordination, and exactly which tasks are included in the service.
Make the conversation specific to your wedding
Bring your date, location and an outline of the service you are considering. Ask the vendor to explain how their approach would work for your plans, using examples of comparable events. Write down what is included and anything you need to confirm later.
Choose support for the work you actually need
Full planning, partial planning and coordination can mean different things to different businesses. List the decisions already made and the tasks still open. Ask each planner to explain where their responsibility begins and ends.
Agree on communication and decision-making
Confirm meetings, budget tracking, supplier sourcing and who works on the wedding day. Ask how recommendations are selected and whether referral arrangements exist. Keep approvals and payment responsibilities clear so everyone understands who can commit to a purchase.
Your interview checklist
The first questions focus on this service; the remaining questions cover booking arrangements. Confirm final answers in writing.
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One worksheet is saved per category. Print your completed notes before using it for another vendor.
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After the meeting
Review unanswered questions, compare the same scope of work, and add the complete quote and payment dates to your budget. Before booking, confirm the named service provider and the arrangements that matter most to you.
Keep your plans moving
Wedding planning checklist
A flexible month-by-month plan, from your first decisions to your final confirmations.
02Wedding budget planner
Keep estimates, agreed costs, deposits and remaining payments together.
03Questions to ask wedding vendors
Bring the right questions to every meeting and compare written answers.
04Wedding-day timeline builder
Give getting ready, the ceremony, photos and the reception room to breathe.